THE OPERATING LAYER FOR FBOS
Enter it once. Not three times.
Type the job or upload the work order. FBOAnalyst prepares the operational records, invoice, and inventory changes with saved tail pricing and your team's approval before anything posts.
N123AB · 300 gal · Jet A
Reviewed & confirmed
Your team stays in control.
Fuel database
Record updated after approval.
QuickBooks file
Ready for your bookkeeper to import.
- Priced the way you sell.
- Save a tail’s fuel price once. It follows the work, so nobody has to remember the discount.
- Approved by your team.
- Review the prepared records, make corrections, and confirm what is ready.
- Your systems stay yours.
- Supported operational records update after approval. QuickBooks receives a separate import.
WORKS WITH WHAT YOU HAVE
ONE JOB. THE RECORDS IT NEEDS.
One fuel sale. The right rate, carried through.
Start with a ramp entry or an automatic feed from compatible fuel-truck sensors and metering systems. Match the fueling data to the aircraft, and FBOAnalyst applies the saved fuel rate to prepare the operational record and invoice.
Whether the data is typed or streamed, your team checks the aircraft, quantity, and price together. Correct anything that needs attention, then confirm the work. Nobody has to remember a discount or retype the sale into another record.
Automatic feeds depend on your equipment and available integrations.
Shop work starts with the work order.
Upload a repair work order to prepare the labor, parts, and related inventory changes. Parts come out of parts inventory; a fuel sale is tracked as fuel, not as a parts withdrawal.
Your bookkeeper keeps the final step.
After approval, supported operational records update. The accounting output is a QuickBooks import for your bookkeeper to run, not an automatic post to your books.
Enter the fuel sale
Tail number, gallons, and the price. In your own words.
Your entry + saved tail pricing
- Tail
- N123AB
- Gallons
- 300
- Price / gal
- $5.20
- Pricing
- Saved rate
Example subtotal, before taxes and fees.
Operational record
Tail, quantity, and saved fuel rate
Invoice prepared
The same 300 gallons at the same rate
Applicable fuel inventory
Fuel usage recorded in the supported system
Ready for your team to approve
Operational updates follow confirmation. The accounting output stays a separate import.
“FBOAnalyst's invoice and database automation has saved us countless hours, so my team can spend more time with aircraft instead of in front of a computer.”
THREE STEPS, NO MIGRATION
Enter the work. Confirm the records.
- 01
Connect what you already run.
Connect your supported operational systems, QuickBooks, and customer data. Your existing tools stay in place. Access starts read-only; supported operational writes are enabled with your approval.
- 02
Enter the work once.
Type the tail number, product, and quantity at the point the job happens. For shop work, upload a work order with its labor and parts. Saved tail pricing carries through to the records FBOAnalyst prepares.
- 03
Review, confirm, and carry it through.
Review entries individually or in a batch. Confirmed work updates supported operational records and inventory. Your bookkeeper runs the prepared QuickBooks import separately. You can correct any entry before it moves.
ONE PLACE, EVERY SYSTEM
The data was always there. Now you can see it.
Once the work is connected, you can look beyond individual transactions: who you can reach, who is visiting less, and where the business is growing.
WHO YOU CAN REACH
You can't call a trust.
Pull up a valuable customer and check the address on file. It may be a trust, a bank, or an LLC, not the person choosing your ramp. A tail number in your database is not necessarily a customer you can contact.
FBOAnalyst separates your book by contactability and the revenue behind it. See where email can work, where direct mail is the only available channel, and where the contact information is still missing.
Emailable
A usable email address. Start with the customers you can reach today.
Post-only
A mailing address, but no email. Build a list for your mail house.
Unreachable
No usable route to the customer. See the dollars behind the missing details.
WHO IS VISITING LESS
Know what's slipping before it's gone.
Customers who stopped coming or come less often, ranked by dollars at risk. Each row puts trailing-12-month value, days since the last visit, and available contact details in one place.
A plain-English reason tells you why a customer needs attention. Seasonal customers are considered in context, and a changed registration is a reason to check, not proof of a sale.
A regular visit pattern went quiet.
- Previous pattern
- Every few days
- Last visit
- 100+ days ago
- Contact available
Review the visit history, check the context, then draft a win-back message in your own tools.
WHERE THE MONEY COMES FROM
See what earns the most and what's growing fastest.
When jobs and invoices come together, revenue splits by line of business, month, and aircraft. Fuel may lead on dollars while a smaller service line grows behind it. Both deserve attention; a fuel report alone cannot show the whole picture.
Fuel brings in the most revenue in this example. Avionics is a smaller line, but it is growing faster. Size and momentum answer different questions.
YOUR RULES, YOUR OVERRIDE
Prepared by FBOAnalyst. Controlled by you.
Approval before action.
Your team confirms prepared records. You decide what needs your own sign-off, and your bookkeeper controls the accounting import.
A trail you can follow.
Writes are logged and data freshness is visible. Source records sit behind findings, so you can check what a number is based on.
Your edits stay put.
Correct an operator name once and the correction survives the next sync. Outreach remains in your tools; nothing customer-facing is sent automatically.
Questions.
Access to your supported fuel or POS system and QuickBooks, plus the customer-data tools you want to connect. Your systems stay in place. Join the waitlist and we’ll follow up when early access is available to discuss fit and setup.
No. Your fuel system keeps fueling and your books stay your books. FBOAnalyst connects the work between supported systems and reads across them to show what an individual report cannot.
Yes. Save a tail’s agreed fuel price and FBOAnalyst uses it when preparing subsequent records. Your team reviews the price with the rest of the entry and can correct it before confirming.
No. After your team confirms the work, supported operational records update directly. For accounting, FBOAnalyst prepares a QuickBooks import that your bookkeeper runs. Approval and import remain distinct steps.
Your team reviews and confirms prepared records. You set what requires your own sign-off and can override entries. Every write is logged, and saved corrections survive later syncs.
Sync is scheduled, not live. Each page shows a timestamp telling you what the data is current through, so you can judge a finding against its actual freshness.
No. Outreach is drafted here and sent from your own tools. Export fields can be shaped to match your CRM or mail house, and campaign results can be compared with real visits.
FBOAnalyst supports a location-level picture of customers and revenue, with an owner-level view across sites. We’ll discuss your locations and connected systems as part of early-access setup.
Your email is added to our early-access list. We’ll contact you about availability and next steps. Joining does not grant immediate product access or book a walkthrough.
EARLY ACCESS
Less re-entering. More running your FBO.
Join the waitlist to hear when early access is available. We'll follow up about your operation and the systems you already use.